Below are details of the main updates rolled out this month.
Where applicable, a task ID has been added in green for reference.
Admin Portal
CSV Reports
Updated the report encoding to specify the UTF-8 BOM, which will allow Excel to know which character set encoding to use when opening the CSV files.
This will stop issues with incorrect characters being displayed.
Committee Meetings
Attendance Confirmation Emails
If a member of a committee is added as an attendee to a meeting, and the meeting is in the future, they are now sent a confirmation email, similar to below, with details of the meeting.
An additional .ICS file is sent, which can be used by the member to add the meeting to their personal calendar.
Declined Response Emails
If a declined response is added for a member of a committee, and the meeting is in the future, the member will be sent a confirmation email of their declined response, similar to below.
An additional .ICS file is sent, which can be used by the member to decline the meeting in their personal calendar.
Events
Search & Filtering
Events can now be filtered based on the name, year and calendar by using the search functions at the top of the page.
These work together, for example, filtering the year to 2023 and searching for the event name will only return results for that year.
ICS/iCalendar Support
When a booking is now made or cancelled then the system will generate an event.ics iCalendar file and attach it to the email.
Most modern email clients will see this and offer to add the details of the iCalendar file to the members calendar, if configured.
GMail
Apple Mail
Alternatively the member can download the event .ics file and manually import it in to their calendar application.
Cancelled Bookings
When a booking is cancelled the system will now record the date and time of when it was cancelled.
This will be shown on the Booking Details page, and will also show how many days/hours/minutes before the event start date/time it was cancelled, which can be used for decisions on whether the booking should be refunded, based on your refund policy.
Additionally, a cancellation email is sent to the member, if the event is in the future, similar to below.
Eligible Members
This section has been added and shows all active members who are eligible for at least one ticket created for the event, and as such could make a booking (dependent on event status etc).
Filters can be used to view the booking status against a member, as well as which tickets they are eligible for.
A Copy email addresses button can be used to copy the currently listed members email addresses, separated by a semi-colon.
Depending on the members booking status (booked, on waiting list etc) options will be shown against each member for declining the event, adding them to the waiting list, creating a booking or viewing their booking.
Add to Waiting List
This will allow for a member to be added to the waiting list for the event directly in the Admin Portal.
All event tickets can be selected, and depending on if the option for guests to have a different ticket from the member is enabled in the event the guest ticket options will be shown.
Waiting List
The Waiting tab will now display the guest ticket options chosen by the member.
These will only be displayed for members added to the waiting list going forward, as this data is now added to the waiting list record.
Create Booking
If navigating to the Create Booking page by clicking on a Waiting List or Eligible Members Create Booking button, the Create Booking page will now auto-populate the member details in to the form.
Create or View Booking
The page now displays the number of tickets remaining against tickets which have a Total Tickets Available set.
Tickets are now grouped by whether they are available or sold out.
Attendees
The attendees email addresses can now be copied, this includes members and guests, if an email address has been added.
Members
The Memb.rs ID for each member is now shown on the Summary tab, with an option to copy it.
Organisations
Quick Search
Organisations can now be filtered based on the name by using the search function at the top of the page.
Pages
Quick Search
Pages can now be filtered based on the name by using the search function at the top of the page.
Editor
Updated the logic for the editor so that it provides more visual feedback and information about any sections that are incomplete that are causing the page to not be in a saveable state.
Gallery
Updated the Gallery module to display a grid of the images, each image can be clicked to view the full size image.
Transactions
Transactions refunded in Stripe will now have their status automatically updated in Memb.rs (eg on a booking).
The original transaction will be marked as refunded, and a new negative balance transaction will be made, based on the refund amount from Stripe.
Members Area
Committees
Committee Meetings
Attendance Confirmation Emails
If a member of a committee confirms attendance to a meeting they are now sent a confirmation email, similar to below, with details of the meeting.
An additional .ICS file is sent, which can be used by the member to add the meeting to their personal calendar.
Declined Response Emails
If an attendee declines a meeting, they will be sent a confirmation email of their declined response, similar to below.
Events
Waiting List
The Waiting List option now allows for the member to select the guest ticket for any guests.
Pages
Updated the Gallery module to display a grid of the images, each image can be clicked to view the full size image.
Payments
Transactions refunded in Stripe will now have their status automatically updated on the members Payments page.
The original transaction will be marked as refunded, and a new negative balance transaction will be made, based on the refund amount from Stripe.
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